The School of the Museum of Fine Arts, Boston, maintains various student records to document academic progress as well as to record interactions with school staff and officials. To protect the student's rights to privacy, and to conform to Federal and State laws the school has an established policy for handling students' records. Notice of this policy and of students' rights under federal law is given annually to the campus community. The school is authorized to provide access to student records to campus officials and employees who have legitimate educational interest in such access, without the student's written consent. These persons are those who have responsibilities in connection with campus academic, administrative or service functions and who have reason for using student records connected with their campus or other related academic/administrative responsibilities as opposed to a personal or private interest. Such determination will be made on a case-by-case basis. Access to student records databases is available on a need-to-know basis to appropriate campus officials only after required authorization is received by the Registrar's Office. Information from student educational records, including grades, grade point averages, and letters of recommendation will not be shared by phone or correspondence with parents or other parties outside the institution, without written permission from the student or pursuant to a lawfully subpoena/order, coordinated by the Registrar’s Office. The School reserves the right to use a student’s image or likeness in advertising and promotion unless the student elects to restrict access. To restrict access, contact the Communications Office.